How Can Artifacts Be Managed During Non-Summary Years in the Evaluation Cycle?
Managing Artifacts in Non-Summary Years: A Guide To Uploading and Aligning Evidence in the Evaluation Process
If a district chooses to implement an open documentation log throughout the evaluation cycle, there will be no documentation log in the evaluation process during non-summary years. To upload artifacts in these non-summary years, you can access the "My Evaluations" section.
Educator Only: Click on "My Evaluations" in the left navigation bar.
Evaluator Only: Evaluators may upload an artifact to an educator's files by locating the educator's name in the Process View and clicking the icon to the right.
After locating the educator's name in the Process View, click on the icon to the right and then select the "Artifacts" link.
To add an artifact, click on the "Upload" button and provide a name for the artifact. You can also choose to "Add Statement" and describe the evidence. When adding a statement, please note that it should not exceed 500 characters. For a list of acceptable upload formats, click on the blue information bubble.
Provide a name for your artifact file.
Provide a detailed description of your artifact for your evaluator. When utilizing the "Add Statement" feature, make sure to provide a concise yet informative description that does not exceed 500 characters.
Artifact Types: Determine the nature of your artifact. Select the most appropriate type to accurately describe your artifact. Please note that this field may or may not be mandatory depending on your district's requirements.
Categories: Determine the appropriate category for your artifact. Select the category that best aligns with your artifact. Please note that this field may or may not be mandatory depending on your district's requirements.
Alignment and Criteria: To align your artifact with the appropriate standards, follow these steps.
First, choose a rubric from the available options by clicking on the down arrow.
Then, select the component that best aligns with your artifact.
Next, in the adjacent field, click on the down arrow and check the corresponding criteria box.
After that, click the "Add Criteria" button. You will see the selected component and criteria appear in the box below. If your artifact aligns with more than one component, simply repeat these steps for each additional alignment.
Upload: Find the file on your device and click on the upload button (represented by a blue arrow pointing upwards).
URL: Choose this option if you want to upload a URL. Paste the web address in the designated File box (Maximum 50MB).
Administrator Notification: This feature is not required.
Click SAVE.
To find out where an artifact was uploaded, simply hover over the magnifying glass icon when viewing the Artifact Files.
To view the artifacts aligned to the standards right after uploading, make sure to refresh your screen.
In the text box provided, summarize and reflect on your artifact. Take this opportunity to explain why and how your artifact demonstrates your exceptional skill in this standard.
During the non-summary years of the evaluation cycle, the artifact file will serve as a secure storage location for all your artifacts. However, in the summary year, there will be a dedicated documentation log in the evaluation process. Rest assured that the system will automatically transfer all your artifacts from the artifact files to the documentation log.
Before the start of the summary year, make sure to edit or delete any artifacts in the artifact file. You have the option to let all artifacts go to the documentation log and then revise them. However, if all artifacts are automatically transferred to the documentation log in the summary year, you will need to go back to the artifact file to make any necessary revisions.
When editing or deleting artifacts, it is important to do so directly in the artifact file, which is the place of origin. When you are completing the reflection in the documentation log, you can easily access reflection notes from non-summary years by scrolling down to the artifacts under each standard on the documentation log page. To view the original notes that were placed in the description field of the artifact file, simply click on the blue icon. This will be helpful when you are working on the reflection section of the documentation log.
